Elements of a Good Cover Letter Format

Published: 01st May 2008
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To ever have a chance of succeeding with your goal of landing that perfect job, you also need to dedicate some time and effort in crafting a good resume cover letter while ensuring that it maintains the structure of a proven and successful format. The cover letter essentially sums up your competencies and skills relevant to the role you are applying for. It is not generally considered as part of your resume, but you have to keep in mind that a cover letter becomes more effective if it complements your submitted resume.

There are basically two types of cover letters that you may need to use depending on your current situation. An application cover letter is a type of cover letter that is used when the available role is already known and you intend to make it as your opening statement before the resume is read. Another type is the prospecting cover letter that is basically used if your intention is to inquire about open positions.

While it is true that these types of cover letters might differ in content, they essentially follow a fundamental cover letter format. The best cover letter format is usually made up of three main portions - the introduction, the main body, and your closing statement.

The Main Elements of a Good Cover Letter Format

1. Introduction

The introductory paragraph forms the first essential part of a good cover letter format. This opening statement, if used as an application, must clearly explain your purpose for writing the employer. It must explain the reason why you want to apply for the available position. You may also need to include how you came to know of the available post, be it referred or through the classified ads in a newspaper or online. Point out to the recruiter that your competencies meet their requirements.

If the intention of your cover letter is to inquire about available positions, then you need to let them know what roles you want to perform.

2. Main Body

This is the most important part of your cover letter and may be made up of one or two paragraphs. This is where you state your key competencies and relevant experiences that have the most impact on the available role. Try to focus on those competencies that will be beneficial to the company if they give you a chance. Clearly state in your cover letter how these can be used to successfully carry out the tasks of the job. Draw their attention to how your previous achievements and roles can help you perform the job well. It is critical that by reading this part of the cover letter, the employer is convinced that you are suited for the position.

3. Closing Statement

In ending your cover letter, communicate to them your enthusiasm for the position. Tell your employer how you can be reached if ever a further interview is needed - an address and contact phone number. End your cover letter on a positive note by thanking the recruiter for the time spent in reviewing your application. Your cover letter must be kept simple but packed with relevant information relating to the position.

By ensuring that these main elements of a good cover letter format are properly done, you can feel confident that the employer will consider you for the role.

Fact: Most of the resumes submitted will end up as trash. Don't let that happen to you. Learn how to write a resume that guarantees job success and how a properly made up cover letter can get you one step closer to being hired.

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